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Band 6 Project Manager

Band 6

Main area
Admin
Grade
Band 6
Contract
Secondment: 12 months (Please get the permission of your line manager before applying)
Hours
  • Full time
  • Part time
  • Flexible working
  • Home or remote working
  • Compressed hours
37.5 hours per week
Job ref
342-CS093-1021
Site
Bath NHS House
Town
Bath
Salary
£32,306 - £39,027 per annum
Salary period
Yearly
Closing
Today at 23:59

Job overview

The Employee Experience and Retention Team is small but impactful, the role holder will get involved in health and wellbeing, staff survey, staff awards, staff recognition both team and individual. The focus of the role is to ensure that managers and staff understand what tools and support is available to engage and retain staff. 

Engaging managers is our primary focus for the coming year so the role holder will need to enjoy networking and relationship building across the organisation at all levels. We are a data led team and the role holder will need to be able to work with data and excel to support. We are a small supportive and fun team to work in.

Main duties of the job

Manage the annual cycle of the Staff Survey

Manage the end to end process of the annual Staff Awards

Manage the Central Health and Wellbeing Ourspace pages and support the work of the group

Additional project works from the Retention and Wellbeing plan eg flexible working, recognition, benefits, appraisals and 121s

 

Working for our organisation

We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.

We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.

Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.

Detailed job description and main responsibilities

Project Delivery:

  • Manage the implementation of specified project in accordance with the particular needs of the Trust
  • Responsible for coordinating and facilitating the running of project meetings to include:
  • Liaising with all members on a regular basis
  • Planning and scheduling monthly meetings
  • Setting agendas
  • Production and distribution of meeting papers
  • Note taking
  • Distribution of minutes and action points
  • Ensuring action points are completed
  • Attend and present as required at Trust meetings raising awareness of the project and ensuring full understanding of the objectives of the project
  • Undertake tasks in order to enhance effective roll out of the project
  • Co-ordinate project timetables, addressing delays in the implementation and resolving these as appropriate
  • Undertake complex and detailed information analysis of specific projects/reports requiring high levels of concentration
  • Maintain project information in appropriate systems and update these regularly, providing reports to relevant parties.
  • Ensure monitoring and evaluation of changes in practice through the collection of high quality and timely data using electronic and paper systems as required
  • Build effective working relationships with teams involved with the project, liaising with clinical and management leadership to ensure engagement as required
  • Respond to queries and questions raised by teams, stakeholders and other agencies
  • Develop and maintain effective relationships with colleagues externally and internally
  • Analyse, interpret and present complex, sensitive or contentious information to large groups on topics including employee engagement activities.
  • Drafting reports outlining situation, background, assessment and recommendations to key stakeholders. Providing progress reports as required.
  • Use negotiation and motivations skills to secure agreement and cooperation from key stakeholders
  • Contribute to the review and development of existing information management systems and to the development of an integrated approach to project management
  • Provide support, advice and training as appropriate to other services and agencies involved in the provision of services impacted on by the project
  • Assist in the development of Trust policies and training programmes in order to implement project as required
  • Responsible for maintaining a clear audit trail for the project including guidance development
  • Ensure that you keep up to date with developments in service area relevant to the project, ensuring that your work is based on best available evidence and meets all relevant standards and requirements
  • Attend business meetings as necessary to achieve the outcomes of the project
  • Be aware of the Trust budget management processes and the need to make best use of financial resources available

National Staff Survey

  • Manage the annual National Staff Survey (planning, communications, roll out, collection, analysis, presentation) and support HR Business Partners and Managers in post survey activities/action planning
  • Manage, engage and promote the quarterly staff survey across the organisation
  • Act as coordination point for all queries relating to staff survey, providing information and updates for internal and external bodies
  • Compile reports for the Executive Team, Strategic Workforce Group and other relevant groups throughout the year
  • Support management teams in their improvement plans with a view to sharing this as good practice across the organisation

Annual Awards

  • Bringing together project team to organise the Organisation’s Annual Awards
  • Ensuring project plan is in place
  • Working closely with Communications and IT team and members of the Awards Project Management Team to ensure smooth and effective running of the Awards event
  • Organising and promoting the event from nominations through to post-awards communications.
  • Communicating with key stakeholders (board members, judges, finalists etc.) on matters in relation to the event
  • Being main point of contact for queries
  • Problem solving as matters arises
  • Liaising with, booking and coordinating with external venues and suppliers
  • Raising requisitions and having awareness of budget limitations

Recognition

  • To manage the Trust’s recognition programme ensuring trust-wide embedding of these initiatives and alignment with and support of the Trust’s Workforce Strategy
  • Evaluate existing technologies/channels that exists and identify ways to maximise their use for improving employee engagement

Health and Wellbeing

  • Support, promote and participate in Health and Wellbeing initiatives
  • Attend Central Health and Wellbeing meetings and share ideas for improving and maintaining the health and wellbeing of our workforce
  • Manage and maintain the Health and Wellbeing Ourspace pages

Person specification

Experience

Essential criteria
  • Communicating and presenting to groups at all levels of the organisation
  • Experience of delivering projects against timescales
  • Ability to prioritise and manage own workload when faced with competing demands
  • Effective influencing skills in general and with senior professionals.
  • Demonstrate a passion for the subject

Skills

Essential criteria
  • Work with data and use excel
  • Communication skills
  • Prioritisation
  • Work independently with the support and guidance of the team
Armed Forces CovenantListening into Action (LiA)The Employers Network for Equality & Inclusion is the leading employer network covering all aspects of equality and inclusion in the workplace.Positive about disabled peopleMindful employer.  Being positive about mental health.Disability confident employerInclusive Top 50 LogoThe Employers Network for Equality & Inclusion (enei) is the UK's leading employer network covering all aspects of equality and inclusion issues in the workplace.The Employers Network for Equality & Inclusion is the leading employer network covering all aspects of equality and inclusion in the workplace.

Documents to download

Apply online now

Further details / informal visits contact

Name
Morag Robertson Morrice
Job title
Associate Director of HR and Retention
Email address
m.morrice@nhs.net
Telephone number
07592591678
Additional information

Please call me for a conversation if you are interested.